EC JUNE 08/title> <meta http-equiv="Content-type" content="text/html; charset=iso-8859-1"> </head> <body bgcolor="#FFFFC0"> <p>June 4th, 2008</p> <p><b>Executive Committee Meeting Minutes MSSM PA</b></p> <p>In Attendance: Steve Symonds, Theresa Torrent-Ellis, Kathleen Carter, and Laurie Cornwall</p> <p><b>Board of Trustees Meeting Results: </b><br> Steve reported that the BOT passed a budget with a 90k shortfall. Susan Gendron (State Com. Of Educ.) promised to cover that plus another 14k anticipated shortfall. <br> All first years will have to take some sort of English Comp class starting this fall<br> The Provost of UMO and the President of UMPI are new members of the BOT<br> They discussed location and future cost issues of MSSM no resolution</p> <p><b>Fundraising:</b><br> Proposed formation of 501c3 organization by the MSSM PA was not appreciated by either Walt Warner or MSSM's accountant. Their thought is that it would jeopardize the Foundations ability to submit successful grant proposals in the future. The PA has deferred the final decision to the March meeting. Foundation needs to guarantee balance availability to MSSM PA. If they can do this, the need for separate accounts can be tabled until the PA sees if this is working. Funds for Mystery Weekend and Teacher Appreciation need to be made clear in advance of the events. Motion approved by all.</p> <p>As Walt has an issue of availability of funds, the PA suggests that we submit a quarterly budget and have the Foundation make a quarterly deposit into the PA checking account to support events like Mystery Weekend and Teacher Appreciation. <font color="red"> Who is going to approach Walt, Steve or Stacey?</font></p> <p>Kat is going to send Stacey an accounting of costs incurred by her fundraising efforts so far (as an FYI, not for reimbursement). Any future solicitations will be funneled through Steve to the appropriate person if over $200 for goods or services.</p> <p>Stacey will create a donation card and explanation letter for parent solicitation with the idea that she would get it to the school in time to be included with the summer start of school packets (sent out in early Aug). She'll need to contact the office to see how best to do this. MSSM will deposit checks, we'll have to figure out a system to do some sort of thank you as a reply and we would need a distribution of parent donations from the Foundation to the PG checking account on a quarterly basis. <font color="red"> Stacey, let us know if you are having difficulty coordinating this.</font></p> <p><b>Hub Responsibilities:</b><br> Steve has rewritten the hub parent responsibilities to reflect that we are looking more for a bus stop presence. This will hopefully make the expectations clearer and less daunting for parent volunteers.</p> <p>Walt will set hub meeting times for the fall to eliminate the scheduling issues we encountered last fall. Bus stop parents will just have to schedule a meeting place and send out announcements. The PA will help with finding available meeting places if the Bus stop parent is having difficulty.</p> <p><b>Next meeting:</b> July 9th 11:30 at the Nexus building in Brunswick. Steve has emailed directions. Agenda will include discussion and amendment of bylaws and review of parent donation card and explanation letter that Stacey will have created. <font color="red">Aren't you sorry now that you said we could assign you "to do" items in your absence, Stacey?</font></p> </body> </html>